(please excuse duplicate messages) During the past several months there has been an increase in observing schedule changes due to several reasons. To accommodate observers, provide sufficient information for schedulers and observing specialists, and try to keep things straight so that requests do not get lost in the shuffle, the following form is provided to all 3.5m users. ************************************ REQUEST: (Trade//Request for Open Time//Request to Give Up Scheduled Observing) INSTITUTIONAL ID NUMBER(S): SCHEDULED OBSERVER(S): CONTACT INFORMATION: PI(S): INSTRUMENT(S): SCHEDULED OBSERVING DATE/TIME: NEW OBSERVING DATE/TIME: BRIEF DESCRIPTION: ***************************************** This form is generated by either the scheduled observer(s) or PI(s) and must be e-mailed to their institution scheduler(s) and all the observers and PIs involved in the science programs. In case a scheduler is unavailable (and no one is appointed during their absence), this form can be sent to Ed, Bruce, or I without the scheduler's approval, copied to the institution scheduler, and all observers must send their agreement via e-mail to Ed, Bruce, and I, prior to the start of the first observing run. Verbal requests will be taken on a case-by-case basis and only when there is less than 4-hours before the first observing run. REQUEST: state whether the request is a trade, or for open time on the current schedule, or that an institution wants to release scheduled observing time back to the community. If there is some alternate reason for making the request, please provide a short explanation INSTITUTIONAL ID NUMBER(S): include ALL science program number(s) involved in the request as they appear on the published schedule. If there is a new program number, the standard ASCII form for science proposals should accompany the request SCHEDULED OBSERVER(S) : list the observer(s) name and instititution affiliation as published in the schedule CONTACT INFORMATION: this is very important. List all contact points for all observers, i.e. e-mail, home phone, office, phone. (especially just prior to the start of the observing run) PI(S): list the principal investigator(s) with their contact information as it appears on the science proposal. If their contact is different due to personal schedule, please list their current contact SCHEDULED OBSERVING DATE/TIME/INSTRUMENT: list the current date/time/instrument for the observing runs in the request NEW OBSERVING DATE/TIME/INSTRUMENT: list the proposed date/time/instrument for the observing runs in the request BRIEF DESCRIPTION: provide any additional information which helps the observing specialists prepare for your run. ***************************************** For your convenience, I have copied the list of institution schedulers from the web pages: Engineering: Bruce Gillespie (bgillespi@galileo.apo.nmsu.edu) 505-437-6822 Fermi National Laboratory: Steve Kent (skent@fnal.fnal.gov) 708-840-8264 Johns Hopkins University: Rosie Wyse (wyse@wyser.pha.jhu.edu) 410-516-5392 New Mexico State University: Jon Holtzman (holtz@nmsu.edu) 505-646-8181 Princeton University: Ed Turner (elt@astro.princeton.edu) 609-258-3577 University of Chicago: Lew Hobbs (hobbs@hale.yerkes.uchicago.edu) 414-245-5555 University of Washington: George Wallerstein (wall@astro.washington.edu) 206-543-2888 Washington State University: Jeff Secker (secker@delta.math.wsu.edu) 509-335-3136 The suggestion is to begin using this form over the next few months and make it a mandatory process by the first of the new year. If you should have questions regarding this form, I will be glad to help, or you can contact Ed T., Bruce G., or any of the 3.5m observing specialists. Gretchen Van Doren APO APO APO APO APO Apache Point Observatory 3.5m APO APO APO APO APO This is message 200 in the apo35-general archive. You can find APO the archive on http://www.astro.princeton.edu/APO/apo35-general/INDEX.html APO To join/leave the list, send mail to apo35-request@astro.princeton.edu APO To post a message, mail it to apo35-general@astro.princeton.edu APO APO APO APO APO APO APO APO APO APO APO APO APO APO APO APO APO