3.5m Users Committee Meeting Oct 14, 1996. Users Committee, plus Ed Kibblewhite and Roger Hildebrand. minus M. Strauss. Echelle Report: -------------- After much redesign, the fabrication and assembly of the Echelle spectrograph is nearing completion. The assembly should be finished at the end of the calendar year, if all goes well. Following a shakedown in the laboratory, the best-case arrival at the telescope is around March 1997. The instrument will not be integrated into Remard until some time later. The most optimistic date for the instrument being scheduled on the telescope is July-Sept 1997. *Action Items: 1. A summary document of anticipated performance will be circulated, 2. We should try to identify someone to serve as instrument scientist. Discussion of draft 3 year plan: ------------------------------- Document is available on the web, all are encouraged to read and comment on it. The goal is to document the objectives and to set forth a plan of attack, for presentation to the Board, along with cost estimates. There was a general discussion of the scope of the document, and the target date for completion is the end of October. *Action Items: 1. E. Turner will write an opening section, setting out the broad objectives of the facility. 2. We should try as much as possible to identify teams within ARC that are willing to take the lead in the various outstanding tasks. 3. A. Uomoto, B. Gillespie and C. Stubbs to generate a timeline. WSMR use of 3.5m: ---------------- E. Turner presented a brief overview of the current situation: WSMR has an MOU with us that provides for "non-interference" use of the facility, with reimbursement of our costs on a break-even basis, not to exceed 10% of the effort at the site. We do pay an opportunity cost, in terms of manpower-limited tasks. The WSMR team is asking to use the telescope for occasional second half-nights, in order to adequately prepare for dawn observing. There will only be about 1 week advance warning. E. Turner proposes that we strike a deal with WSMR along the following lines: - We require a minimum notice of (TBD) days. - We notify the assigned observer that they are being pre-empted. - We count the lost time as a full half-night. - WSMR reimburse the 3.5m at triple the operating cost, approx $4500/night - Notice of (TBD) minimum in order to not incur full costs to them. - We cap the total use by WSMR at (TBD), per month or quarter. There was some discussion of this, and the Committee was in broad agreement with the objectives, particularly in light of the financial demands of the 3 year plan. Stubbs outlined boundary conditions he thought appropriate, including: - We identify an astronomer to act as liason with the WSMR effort. - We attempt to compensate the individual scientists who lose time, perhaps using Director's discretionary time. - The reimbursement be specifically identified as funding remedial work on the telescope, and not go towards the baseline operating costs. The path forward is for E. Turner to circulate a proposed plan to the Users Committee, then pass it on to the Board for action. SLIP connections. ----------------- E. Turner again reiterated the importance of backup modem connection to the site. It saved half a night's observing at Princeton. B. Gillespie noted that net connectivity is degrading over time, and C. Stubbs reported that UW proposal to NSF for vBNS connection is likely to be funded. Engineering time: --------------- R. Walterboss asked about how engineering was being used, and Gillespie and Turner replied that occasionally the time was used for science programs, at their discretion. SPIcam update: -------------- C. Stubbs reported that the 2k x 2k prototype imager had its first science run on the night of Oct 13 and that performance was good. Site Staffing: ------------- B. Gillespie reported that a new Observing Specialist would start on Nov. 1, and that another candidate was to visit the site soon. APO APO APO APO APO Apache Point Observatory 3.5m APO APO APO APO APO This is message 98 in the apo35-general archive. You can find APO the archive on http://www.astro.princeton.edu/APO/apo35-general/INDEX.html APO To join/leave the list, send mail to apo35-request@astro.princeton.edu APO To post a message, mail it to apo35-general@astro.princeton.edu APO APO APO APO APO APO APO APO APO APO APO APO APO APO APO APO APO