Minutes of APO 3.5m User's Committee Phone Conference May 13, 1996 Attending: Alan Uomoto, Bruce Gillespie, Ed Turner (Chair), Lew Hobbs, Julie Lutz, Michael Strauss (taking minutes), Rene Walterbos, Chris Stubbs Last month's minutes are approved. Agenda: Forest Fire Dangers How to properly account the scientific productivity of the telescope Making the DSC a facility instrument Policy on visitor instruments Instrument performance Forest Fires There are serious forest fires in New Mexico and Arizona. It is very seriously dry there; there has been a several year drought. The Fire danger is said to be explosive. The forest service are talking about closing the forest (we would still be able to use the Observatory, but tourists would be excluded. People observing on site would need special passes. Because of this hassle, and the need for evacuations if fire did endanger the observatory, we will want to minimize the number of people observing on site until the fire season is over. User's committee members will let people know if this problem at their home institution). An evacuation plan for the observatory does exist. Conditions will be bad until the beginning of July, when monsoon season starts. Biggest danger is from dry lightning. The Sunspot fire department is volunteer; Klaene and Fowler of APO are both on it. APO has 20,000 gallon reservoir, foam system. National Forest service will put saving observatory at high priority. We have fire insurance. Gillespie has authority to evacuate the site. Quantifying Scientific Productivity o User Feedback--specifically, how does the usefullness of observing time get accounted?. Presently, the log shows when the telescope shutters are open or closed, and there is no measure of the usefullness of the "shutter-open" time. Szkody has started to think about this. Two approaches: 1. Ask observer to give numbers at the end of a run: fraction of time spent doing useful science. 2. Qualitative questions: was the run successful? What went wrong? Stubbs: People are frustrated that there is little up-to-date information on the status of the telescope an instrument; one would like to know what's been happening over the last 5 nights. There is a Chicago volunteer to try to set something up via the Web. Turner: This will also let us know if there are particular aspects of the observatory that need attention. This will be immediate impressions at the end of a run: the user's committee's job is to get feedback from their community on a longer timescale. Perhaps we should have a questionaire on the Web, or a little ascii template to be filled out. Turner and Gillespie will put a suggested list of what will be asked for, and circulate it for comments. DSC as Facility Instrument o DSC Handoff--given that HRI is not expected to be delivered, do we want to have the DSC commissioned as the observatory's "facility-class" imager? If so, there is a long list of improvements and fixes that need to be accomplished. Stubbs is building a prototype imaging camera, which may be ready by July. Will contain 1 thinned 2K chip. No filter wheel yet. He is building it to be able to do science and to circumvent the problems of the DSC stability, readout electronics, and AR coating. DSC filter wheel parts do now exist on mountain. Should be put together in between 4 and 10 weeks. It will take 5 3x3 filters in each of two wheels. Can take quite thick filters. Bruce will post the details of its characteristics soon. McKay, Gillespie have made a list of ~20 items needed to improve the DSC (they will post it soon to apo35-dsc); McKay is happy to give it wholly over to APO. Will Stubbs' instrument be a facilities instrument? Well yes, perhaps, but are willing to help anyone who wants to use it in the meantime. In the meantime, we will continue work on improving DSC. Policy on Visitor Instruments The small amount of time scheduled for visitor instruments end up taking a very large fraction (20%) of on-site engineering time. New instruments are essential to maintain vitality of observatory. But what if some institution's required engineering support is *much* greater than the fraction of time allocated it? What should our policies be? Gillespie: APO will meet new instruments half-way. However, we need lots of early warning. People need to come prepared! The TAC at each institution, in consultation w/ Gillespie et al, would judge what is required to install each instrument. People should first consult w/ Gillespie, make a plan for installation, and *then* go to the TAC. The way it has been working thus far is that the mountain crew learns about visitor instruments only when the schedule for each quarter comes out, and still at that point does not necessarily know what sort of support the observers need. Questions Do we want to continue supporting visitor's instruments at the 20% level? People say yes. PI's need guidelines (e.g., a form) as to what information they need to supply to APO. Instrument Performance NMSU has worked hard on characterizing throughput of DIS; read their report at: http://www.astro.princeton.edu/APO/DIStests.ps The next meeting will be Monday, June 3. Among the agenda items for that meeting: A continuation of the discussion of instrument throughputs. Two items from last month: o data archiving at APO--is a minimal semi-automated archive of image data at the site worth the cost and added work? Something on the scale of the "Save the Bits" program at KPNO. o Network and remote interface problems and enhancement plans. APO APO APO APO APO Apache Point Observatory 3.5m APO APO APO APO APO This is message 64 in the apo35-general archive. 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