Subject: Important Reminder: pre-observing site contact

From: elt@astro.Princeton.EDU

Submitted: Mon, 10 Jul 2000 11:38:45 -0400 (EDT)

Message number: 443 (previous: 442, next: 444 up: Index)

This is a reminder that observers are requested to contact
(by email normally) the site during the day preceeding any
scheduled observations to confirm their requested instrument
configurations and attend to any other possible last minute
logistical arrangements (and, in general, just to make sure
everyone is "on the same page").  The attached from one of
our Observing Specialists describes the procedure and rationale
well.

Thanks,

Ed Turner

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Is it possible to remind people that we would like them to send us
email on the day of the their run, not a week sooner or never,
regarding the instrument setup and filter selections that they want. I
have not received these emails from many observers and it has resulted
in changing setup twice this week already, which wastes their
calibration time and our effort. The program proposals rarely have
*all* the information, and often there is a change anyway. It would be
nice to send these requests in the following manner:

Send Request to Email: <techstaff@apo.nmsu.edu>
Subject Line: "Instrument Setup Request <program number> & Date"
Example: "Instrument Setup Request PU05 6/26/00"

	This makes it easier to filter email and get the info as soon as
possible. That way we can make sure that the observer gets the
instrument and setup that they desire as soon as possible which allows
them more time for calibrations, etc... Thanks.

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