Accommodations
Delegates of the SDSS 2009 collaboration meeting may choose between low-cost on-campus accommodation in undergraduate residence (Scully Hall), or accommodation in one of many local hotels or bed-and-breakfasts.
On Campus
The local organizing committee has reserved 70 spaces on campus in an undergraduate residence, Scully Hall. Guest booking is being handled by Princeton University Conference and Event Services. If you indicated on your registration that you will be attending the banquet, payment for the banquet ($22) can be made through Conference Services as well.
Location: On campus
Rate: $47.24 per person/ per night
Local Hotels
4355 US Route 1 at Ridge Road
Princeton,NJ 08540-5705
Princeton Sponsored Rate: $95
(To receive the preferred rate, book through 888-222-TREE and ask for the 'astrophysical sciences' group rate)
Shuttle service to campus avaialble
Ten Palmer Square
Princeton, NJ 08542
Phone: 609-921-7500
Princeton Sponsored Staff/Faculty: $136
(You must book with Keren Fedida to receive this rate. Note also, that as the Nassau Inn has strict policies regarding late-cancellation and no-show fees, guests will be responsible for any such fees incurred.)
Walking Distance - Across the street from the Princeton University Campus.
4375 US Route 1 South
Princeton, NJ 08540
Phone: 609-951-0009
Negotiated rate: $99.00
(Keren Fedida has negotiated this group rate for the Staybridge. If you wish to participate in the group booking, please contact her no later than June 30, 2009. Guests will be responsible for any late-cancellation or no-show fees incurred.)
Shuttle service to campus available.
Travel Assistance for Young Astronomers
SDSS-III Astronomer Travel Assistance Fund Guidelines for CY 2009
The SDSS-III Astronomer Travel Assistance Fund is administered through
the ARC Corporate Office subject to specific guidelines as follows:
INTENT: To support the travel of younger astronomers (broadly interpreted)
to SDSS-III Collaboration meetings, including those held outside of
the United States, and the travel of speakers selected by the SDSS-III
to present SDSS-III data/results at meetings of the AAS, the APS, or
equivalent professional societies in other countries.
WHO IS ELIGIBLE: Younger astronomers (broadly interpreted) employed
by SDSS-III voting institutions and participation groups who would
otherwise not be able to attend the meeting. Preference will be given
to individuals who have made significant contributions to SDSS-III,
but this is not a requirement and new SDSS-III partners are encouraged
to use this funding to send their young astronomers to collaboration
meetings to learn more about the SDSS-III. There will generally be
no more than $1000 awarded to travelers from a given institution or
participation group per year.
The SDSS-III voting institutions are the ones listed in the SDSS-III
boilerplate. At present, this is: Univ of Arizona, Cambridge Univ, Univ
of Florida, Johns Hopkins Univ, Lawrence Berkeley National Laboratory,
Max Planck Astrophysics, Garching, New Mexico State Univ, New York Univ,
Ohio State Univ, Princeton Univ, Univ of Portsmouth, Univ of Tokyo/IPMU,
Univ of Utah, Vanderbilt Univ, Univ of Virginia, Univ of Washington,
the Brazilian Participation Group, the French Participation Group,
the German Participation Group, and the Michigan State, Notre Dame,
JINA Participation Group.
APPLICATION PROCEDURES: The availability of the Fund is being
announced through sdss3-general, including a standardized application
form. Applications are reviewed by a small panel consisting of the ARC
Business Manager, the SDSS-III Director, and the SDSS-III Spokesperson.
Apply as early as is practical. The deadline for submitting applications
is thirty (30) days prior to the start of the meeting funding is
requested for. However, for the July 2009 collaboration meeting, we
ask that applications be filed by June 1 so that all applications to
this meeting can be handled on equal footing.
AWARD: The amount of awards may vary depending on circumstances but
generally will not exceed $1,000 for foreign travel or $500 for travel
within the traveler's home country. The amount awarded may be used
for the actual cost of air fare, hotel, meals, and necessary ground
transportation. The amount approved will be provided to the applicant
by the ARC Business Manager about ten (10) days prior to the start of
the travel.
RECEIPTS: Within ten (10) days after the travel is completed, the traveler
will provide supporting receipts and a brief report of the trip to the
ARC Business Manager.
SDSS Travel Assistance Application (via email)
Your email message should include following items:
- Name & Title:
- Home Institution:
- Trip dates: mm/dd/yy through mm/dd/yy
- Purpose of trip: (include meeting title, city, state and country).
- Estimated trip expenses: (airfare, hotel, car rental, registration
fees, per diem, etc.)
- Amount requested from SDSS-III Travel Assistance Fund.
- Matching or other travel funds available. Please list amounts for
5-7 in U.S. dollars, even if the expenses will be incurred in another
currency.
- Applicant's contribution to the SDSS (1-2 paragraphs). Students and
postdocs may arrange for their sponsor to send supporting information
in a separate email message.
- Endorsement: To ensure awareness of the amount that has been awarded
to a given institution during the year, applicants should request that
their institutional representative to the Collaboration Council (CoCo)
send a brief, separate email endorsing the application. If the CoCo rep
is unavailable, then an email from the department chair is an acceptable
substitution, but the CoCo rep should be informed of the request.
Email the completed application to Michael Evans, ARC Business Manager,
evans@astro.washington.edu, with the subject "Request for SDSS Travel
Assistance". The CoCo rep endorsement and any supporting information
from a student or postdoctoral sponsor should be sent by email to the
same address.
Following a Panel decision, the ARC Business Manager will inform the
applicant of the award as promptly as possible.
